All of our Office 365 work is handled by GW networking, who are specialist Microsoft engineers.
What you get with Office 365
- Outlook Web App (OWA): Manage your mail from any browser, anywhere, anytime
- Outlook auto-setup: Quickly & easily set up a user's Outlook with just their username and password.
- iPhone auto-setup: Users can connect their iPhones to their email with just email credentials—no help needed!
- Up to 150MB attachments: That's twice the size that many of our competitors offer!
- Secure encryption: SSL encryption hides email data during transmission.
- Backup & retrieval: Recover messages in Outlook for up to 14 days. Restore an entire deleted mailbox for up to 30 days.
- Email Archiving: Email archiving and retention.
- Resource mailboxes: Create free mailboxes to schedule use of your conference rooms, equipment, and more.
- Shared calendar: Share your calendar or view others' calendars, making scheduling a breeze.
- Distribution lists: Unlimited distribution lists for sharing information with specific groups.
- Send-As permissions: Allow another person to send and accept email on your behalf - perfect for executive assistants.
Advantages of Office 365
- No need to purchase hardware or software to host your own email server in-house;
- All mailbox contents are stored securely in the cloud (i.e: not just email (inbox, sent items etc.), but Contacts, Calendar, Tasks, Notes etc.) on the Hosted Exchange server, so when you access it on a client device (which could be a PC, laptop or mobile device) all changes are synchronised back to the server, so you see the same content on all devices;
- This is different to older IMAP (and even older POP3) systems that only download email folders (not contacts, calendar’s etc) and, from experience, don’t reliably synchronise those!
- Easy to setup on any device – with the “Autodiscover” records setup, it’s just a matter of entering the email address and password.
- In addition to a “private” mailbox, Exchange server allows you to create, for example:
- Shared mailboxes (i.e: a mailbox for multiple users to access);
- Public folders (a contacts, calendar or email folder accessible by all, or just some of the users);
- Distribution groups (i.e: an email address that delivers inbound emails to multiple users);
- Contacts (e.g: an email address for your domain that forwards to an external address – can be useful for things like external marketing personnel, or accounts / book-keeper(s));
- Archive mailbox (effectively a 2nd mailbox to move items out of the main mailbox (helps to keep the size down, and therefore performance up)
- Extremely reliable (I don’t want to say “no downtime”, but we’ve not experienced any, yet!)
The costs are higher than you’d pay for a traditional POP3 / IMAP mailbox, but in our experience extremely good value for such a business-critical tool!
Setup costs typically anything from £30 for “basic” setup up to £240 if there’s lots of existing mailboxes to copy data from.
Mailboxes = £4.15 + VAT per month each.
(Shared mailboxes, Public folders etc. are free).