email upgrade ?OFFICE 365

Standard email accounts running through most hosting companies within the UK are very basic, yet thousands of companies rely on their very limited facilities to keep their businesses running. With GDPR you need to get serious and Office 365 is perfect for compliance and has few serious challengers.


The best system we have come across is Microsofts Office 365. Despite being a Linux only environment we have found Office sets up easily across all devices.

All of our Office 365 work is handled by GW networking, who are specialist Microsoft engineers.

What you get with Office 365

  • Outlook Web App (OWA): Manage your mail from any browser, anywhere, anytime
  • Outlook auto-setup: Quickly & easily set up a user's Outlook with just their username and password.
  • iPhone auto-setup: Users can connect their iPhones to their email with just email credentials—no help needed!
  • Up to 150MB attachments: That's twice the size that many of our competitors offer!
  • Secure encryption: SSL encryption hides email data during transmission.

  • Backup & retrieval: Recover messages in Outlook for up to 14 days. Restore an entire deleted mailbox for up to 30 days.
  • Email Archiving: Email archiving and retention.
  • Resource mailboxes: Create free mailboxes to schedule use of your conference rooms, equipment, and more.

  • Shared calendar: Share your calendar or view others' calendars, making scheduling a breeze.
  • Distribution lists: Unlimited distribution lists for sharing information with specific groups.
  • Send-As permissions: Allow another person to send and accept email on your behalf - perfect for executive assistants.

Advantages of Office 365

  • No need to purchase hardware or software to host your own email server in-house;
  • All mailbox contents are stored securely in the cloud (i.e: not just email (inbox, sent items etc.), but Contacts, Calendar, Tasks, Notes etc.) on the Hosted Exchange server, so when you access it on a client device (which could be a PC, laptop or mobile device) all changes are synchronised back to the server, so you see the same content on all devices;
  • This is different to older IMAP (and even older POP3) systems that only download email folders (not contacts, calendar’s etc) and, from experience, don’t reliably synchronise those!
  • Easy to setup on any device – with the “Autodiscover” records setup, it’s just a matter of entering the email address and password.
  • In addition to a “private” mailbox, Exchange server allows you to create, for example:
    • Shared mailboxes (i.e: a mailbox for multiple users to access);
    • Public folders (a contacts, calendar or email folder accessible by all, or just some of the users);
    • Distribution groups (i.e: an email address that delivers inbound emails to multiple users);
    • Contacts (e.g: an email address for your domain that forwards to an external address – can be useful for things like external marketing personnel, or accounts / book-keeper(s));
    • Archive mailbox (effectively a 2nd mailbox to move items out of the main mailbox (helps to keep the size down, and therefore performance up)
  • Extremely reliable (I don’t want to say “no downtime”, but we’ve not experienced any, yet!)

The costs are higher than you’d pay for a traditional POP3 / IMAP mailbox, but in our experience extremely good value for such a business-critical tool!

Setup costs typically anything from £30 for “basic” setup up to £240 if there’s lots of existing mailboxes to copy data from.

Mailboxes = £4.15 + VAT per month each.

(Shared mailboxes, Public folders etc. are free).


For more information call Matt now on

023 80012100

We have worked well with GW Net-working over the past few years. Often working for the same clients within the marine industry. They now handle all of our Office 365 work. So please contact them using Marine Marketing as a reference.